A meticulously crafted wedding planner checklist keeps every detail—from venue décor to vendor confirmations—right on schedule. At Jamdoli Fort, Jaipur’s premier wedding venue, coordination is the key to seamless celebrations. Whether you’re hosting 1500 guests or 2000, our tailored checklist ensures nothing slips through the cracks and your special day unfolds exactly as envisioned.
Complete Month-by-Month Wedding Planner Checklist
| Timeline | Key Tasks |
|---|---|
| 12–10 Months Out | Finalize wedding date & total budget
Reserve Jamdoli Fort venue with deposit Hire your planner/coordinator Compile preliminary guest list & send save-the-dates |
| 9–7 Months Out | Lock in décor theme & color palette
Book caterer, photographer, florist & entertainment Arrange group hotel bookings in Jaipur Begin wedding wardrobe fittings |
| 6–5 Months Out | Taste-test menus & finalize food stations (Rajasthani thali, live chaat bars)
Order printed invitations & set up RSVP website Schedule mehndi, sangeet & haldi décor mock-ups |
| 4 Months Out | Mail invitations & track RSVPs
Finalize seating chart & ceremony layout for lawns or banquet hall Book transport (guest shuttles, bridal car) |
| 2–3 Months Out | Confirm floral installations: mandap, centerpieces & aisle runners
Schedule hair, makeup & mehndi trials Plan welcome kits (local spices, mini chai jars, itinerary cards) |
| 1 Month Out | Reconfirm final headcount & adjust catering numbers
Print signage: welcome board, seating plan, menu cards Create emergency kit: sewing supplies, pain relievers, snacks |
| 1 Week Out | Walk through Jamdoli Fort with every vendor
Deliver décor items, favors & props to venue Review ceremony timeline with family & bridal party Rest and hydrate |
| Day Before | Oversee full setup: lighting, sound check & décor placement
Hand off emergency kit to coordinator Brief photographer on must-have shots & first-look timings Enjoy a rehearsal dinner under the Jaipur sky |
FAQs: Planning with Our Wedding Planner Checklist
Q1. When is the best time to book Jamdoli Fort?
Reserve 9–12 months in advance, especially for November–February, Jaipur’s peak wedding season.
Q2. Can we bring our own vendors?
Yes—Jamodli Fort welcomes external caterers, decorators and entertainers upon approval. We also offer a curated vendor list of top Jaipur professionals.
Q3. What is the average guest capacity?
Up to 1500 seated guests across indoor and outdoor spaces, with flexibility to scale for cocktail-style receptions.
Q4. Do you provide in-house décor and lighting?
Basic lighting, PA system and seating are included. Premium installations, thematic décor and advanced AV setups can be arranged via our preferred partners.
Q5. How does the venue handle backup power?
We maintain a dedicated generator to ensure uninterrupted ceremonies and receptions, no matter what.
Q6. What permits are required?
Our events team assists you with local permissions for sound, special décor elements and fireworks, streamlining the approval process.